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8(a) Sole Sourcing

1
Benefits of 8(a) Sole Sourcing

  • Simplified and shortened acquisition procedure

  • Expedited process: 8(a) sole source contracts can be executed usually within days

  • Reduced Administration: Lowering costs: procurement process and time

  • Best value, cost effective prices: agency negotiates with the firm directly to get the best value 

  • Small Business Credit as an SBA certified 8(a), SDB, HUBZone, EDWOSB/WOSB, and SB

2
8(a) Sole Source Process

  • Under an 8(a) sole source award, Cortina Solutions can assist with the preparation of the Statement of Work (SOW) and cost documents.

  • The Project Manager or End-User must submit following items simultaneously to the Contracting Officer (See Step 3 For Contact Information):​

  1. The End-User contacts the Contracting Officer (CO) via email or written letter to request their procurement be purchased through an 8(a) Sole Source Vehicle​.

  2. The End-User submits a capabilities statement of Cortina to the CO.

  3. The End-User submits the contact information of Cortina's Small Business Administration (SBA) Business Opportunity Specialist (BOS) to the CO.

3
8(a) Submitting Documents

  • To Submit the previous steps documents use the following information:

Contact The Business

Opportunity Specialist /

Administrative Officer

Alabama District Office

U.S. Small Business Administration

2 North 20th Street, Suite 325

Birmingham, AL 35203

(205) 290-7101

SBA - Alabama District Office Directory

  • Submit the Contracting Officer's contact information to Cortina Solutions at bd@cortinasolutions.com

    • The SBA will send a letter/email to the CO acknowledging the sole source request and will validate to the CO the competencies of Cortina Solutions, LLC​

4
8(a) Contracting Officer

  • The CO composes an "offer" letter to The Business Opportunity Specialist / Administrative Officer. The letter offers the requirement to the 8(a) program. Upon approval of the offer letter, an acceptance letter is then sent to the CO. The offer letter must contain the elements described in FAR 19.804-2 / CFR 124.502​

  • Negotiation process between the CO and Cortina Solutions can now begin. Pricing and validation are discussed in the negotiation process.

  • The CO completes a SF1449 form awarding the contract to Cortina Solutions through the 8(a) Sole Source Vehicle. If the CO needs assistance in writing an offer letter or preparing a SF1449, use the contract information in Step 3 to contact The Business Opportunity Specialist / Administrative Officer.

5
8(a) Applicable Regulations

  • 13 Code of Federal Regulation 124.501-520

  • Federal Acquisition Regulation (FAR) and Defense FAR Subparts 19.203(c); 19.800(b) & (e)

  • DFARS Procedures, Guidance and Information PGI 219.808 (1) (2) (3)

  • SBA DoD Partnership Agreement defines the SBA and DoD role and responsibilities

  • The 8(a) program contracting procedures can be found at FAR 19.8. See the link below:

https://www.acquisition.gov/far/19.800

Sample Offer Letter to SBA 
Key: Information May Vary= ______

Submit on <Agency> letterhead.

To: <Name of the Business Opportunity Specialist / Administrative Officer>, MBA

Business Development Specialist / Administrative Officer

Alabama District Office

U.S. Small Business Administration

2 North 20th Street, Suite 325

Birmingham, AL 35203

<Phone Number of the Business Opportunity Specialist / Administrative Officer>

<Cell Phone Number of the Business Opportunity Specialist / Administrative Officer>

<Email of the Business Opportunity Specialist / Administrative Officer>

Subject: 8(a) Sole Source Offer for Cortina Solutions, LLC (UEI FA9FEUUW4AJ1)

​

This letter is to offer an 8(a) sole source contract in accordance with the signed Partnership Agreement between <AGENCY> and the Small Business Administration.

(1) A description of the work to be performed or items to be delivered, and a copy of the statement of work, if available.

​

<Agency> has a requirement for development of a database to support the Wounded Warriors Research Project. Please see attached SOW for additional information on this requirement.

​

(2) The estimated period of performance.

​

All work on this contract is to be completed within TBD days after receipt of the Notice to Proceed.

​

(3) The NAICS code that applies to the principal nature of the acquisition.

​

NAICS 541715 Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology) with size standard of 1000 employees

​

(4) The anticipated dollar value of the requirement, including options, if any.

​

$TBD including all options.

​

(5) Any special restrictions or geographical limitations on the requirement (for construction, include the location of the work to be performed).

​

Work is to be performed at contractor site.

​

(6) Any special capabilities or disciplines needed for contract performance.

​

General database & software development capabilities. SQL, AWS Gov Cloud, and HTML development capabilities.

​

(7) The type of contract anticipated.

​

Firm Fixed Price

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